General instructions

INFORMATION FOR SPEAKERS, PANELISTS, CHAIRS AND MODERATORS

Thank you for your contribution as a speaker, panelist, chairperson or session moderator to making the 4th European Health Literacy Conference a success!

The conference aims to offer an environment of curiosity, respect and enthusiasm that facilitates knowledge exchange and critical, constructive discussions that will contribute to shaping the future of health literacy in Europe. All speakers, panelists, chairpersons and moderators are encouraged to help generate an atmosphere that allows plenty of room for interaction, comments and questions between presenters and speakers and the participants in the audience. Please take this into account when you prepare your presentation, statements and interventions. However, as we have a full programme with a full-packed, tight schedule, we also rely on all speakers to stick to the schedule to ensure a smooth process. The outline of the conference programme is available at our website www.ehlc2019.com

 

GENERAL INFORMATION

In the plenary hall a staff member will be available at all time to oversee the smooth running of the sessions. In the session rooms volunteers will be around to assist.

SPECIFIC INFORMATION FOR SPEAKERS

  • A speaker’s room is available for you to finetune and check your presentation.

  • Please make sure to be ready near the stage in the plenary hall or in your session room 10 minutes before the scheduled starting time of the session in order to meet the chairpersons and explain the session format.

  • If you have an electronic presentation, please make sure that it is uploaded in a suitable format to the session computer.

  • All presentations must be in English. There are no simultaneous translation facilities available.

  • Please speak slowly and clearly throughout your presentation to help those whose mother tongue is not English.

  • Please be mindful to keep to the time allocated to your presentation and follow the instructions given by your session chairperson.

  • There are a number of microphones in each hall to facilitate the discussion. Please ask the audience to use these microphones so that everyone can hear the questions

 

SPECIFIC INFORMATION FOR PANELISTS

  • Please make sure to be ready near the stage 10 minutes before the scheduled starting time of the session to meet and greet with the moderator and other panelists.

  • Please prepare a short opening statement (max 3 minutes). The moderator will facilitate the questions from the audience and ensure a balance of interventions from all panelists.

  • Please speak slowly and clearly throughout your interventions to help those whose mother tongue is not English.

  • Be mindful about keeping your answers short and to the point to allow for more people to contribute. The moderator may intervene when answers become to lengthy.

 

SPECIFIC INFORMATION FOR CHAIRPERSONS AND MODERATORS

  • Please report to the front of the session hall 10 minutes before the scheduled starting time of the session to meet with the speakers and confirm the format of your session.

  • Please ensure that all speakers have uploaded electronic presentations before the start of the session, if applicable

  • Please make sure to begin the session on time and to keep strictly to the allocated time for your session as set out in the Final Programme. Be firm as a time keeper and intervene if speakers do not respect their allocated presentation time. Colored warning cards will be available for you so you can indicate time limits during a presentation.

  • All presentations must be in English as this is the language of the Conference. There are no simultaneous translation facilities. Please ensure that all speakers speak slowly and clearly at all time to help those whose mother tongue is not English.

  • At the beginning of the session, please ask the audience to turn off all mobile phones and pagers.

  • You will have a designated person in the session room who can assist you with any inquiries there may be.

  • In some rooms, microphones will be available to facilitate discussion. Please ask the audience to use them so that everyone can hear the questions. If no microphones are available, please ask people from the audience who ask questions to speak loudly and clearly.

  • For safety and security reasons, no one will be allowed to stand in the back of the session halls.

  • If you are giving a presentation yourself during the session, please look carefully at the “Information for Speakers”. 

 

SPECIFIC INFORMATION REGARDING THE VARIOUS TYPES OF SESSIONS

Plenary sessions

 

Symposia

  • The symposia are organized by participants in the conference. Please contact the chair of the specific symposium where you will be speaking to get the speaking instructions.

 

Oral research sessions

  • The speakers presenting new research in the oral research sessions are recommended to speak a maximum of 10 minutes to allow enough time for questions and discussion. An interactive dialogue among speakers and audience is recommended regarding the research state of the art, rather than lengthy one-way presentations. The moderators are in charge of the overall flow of the sessions.

 

Teach-In Workshops

  • The workshops are organized by participants in the conference. Please contact the chair of the specific workshop where you will be speaking to receive the speaking instructions.

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